Overview
The Asset Library is a feature in AppicalNow that provides a central place to manage all images and videos used in onboarding courses. Instead of uploading the same media files multiple times in different courses, users with editing rights can upload and reuse assets from one shared location.
This helps to simplify content maintenance and ensures consistency across your course materials. The Asset Library supports both organisation-wide (global) and course-specific (local) collections.
Example
Imagine needing to replace an image used across several pages in different stories. With the Asset Library, you only need to replace it once, and the image will automatically update everywhere it’s used.
Steps to Use the Asset Library
→ Create a New Collection
Navigate to Organisation Library in the main menu.
Select ‘Assets’.
Click on ‘Create new collection’.
Name the collection and choose if it’s Global or Local.
Click ‘Upload Image’ to add a new asset from your device.
→ Edit an Image File
Click on an image in the collection to open its settings.
Use the configuration (gear) icon to:
Rename the image
Replace the file
Add or edit alt-text
Delete the image
→ Add Image Descriptors (Tags)
In the Image descriptors field, type keywords for your image.
Press Enter after each tag (you can add up to 5).
These tags help when searching through the Asset Library.
→ Set Permissions for Image Use
You can allow the image to be used in all courses (global) or select specific courses where the image should be available.
→ Track Image Usage
For every asset, you can view where it is used (course / story / chapter).
Click the links shown to navigate directly to the page and make changes if needed.
Global vs. Local Collections
Type | Description |
Global | Managed by admins; available in all courses. Ideal for maintaining consistency. |
Local | Created by course editors; tied to a specific course. Useful for tailored content. |
The default Global collection is always present in the Asset Library and cannot be deleted.
Local collections can be created and removed as needed.
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