Overview
After new hires complete HR forms, it’s essential to gather and analyse their responses efficiently. Downloading HR form responses enables you to quickly access and review user data in a structured format. This not only streamlines the onboarding process but also aids in compliance tracking and informed decision-making.
📌 Important Note:
Data Retention: The data collected through HR Forms is stored in the AppicalNow backend for 30 days. After this period, it will be automatically deleted from our servers.
Access Control: Access to HR Forms reporting is restricted to authorised HR personnel only due to the sensitive nature of the information.
Note: If you’re a member of your company’s HR team but lack access, please contact [email protected] for assistance.
Steps on how to download HR Form responses
Follow these steps to download completed HR form responses and manage them appropriately:
→ Access HR Forms Reporting
Navigate to Reporting in the left menu.
Select the HR Forms reporting option to view the relevant data.
→ Review the Data
On the reporting screen, you will see key information about the HR forms, including:
Date Completed: When the form was completed by the user.
Will Expire In: The date until the data will be available (30 days from the completion date).
Name: The name of the user who filled in the form.
Email: The email address of the user.
Template Used: The name of the form template filled in by the new hire.
Status: Indicates whether the user has completed the form or is still in progress.
You can also filter the entries by selecting a specific form from the dropdown menu and clicking on Filter to narrow down your results.
→ Download Responses
Click on the arrow button (⬇️) to download the data.
An Excel (.xlsx) file will be generated, containing two columns:
Questions from the template
Corresponding answers provided by the user
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