Appical

Everything admins and editors need to build and manage in the onboarding app.

For Admins & Editors

How to create, structure, and style courses using stories, chapters, pages, and the asset library.

Building Your Course

How to add a checklist to your course

Rearrange your Checklist Items to better suit your needs.

Change the order of Checklist Items

Learn how to set a time-based unlock moment for Checklist categories, so onboarding content becomes visible to new hires at exactly the right time.

How to create a time-based unlock moment for checklist categories

Bulk uploading lets you add multiple checklist tasks at once by importing a CSV or Excel file instead of entering items individually.

How to bulk upload items to your Checklist

Learn how to set up and manage the checklist new hires see during their onboarding.

Checklist

How to add a new course

Easily locate specific text across your course content.

How to search for specific words or sentences in the course (Editor)

Create a copy of an entire course. Including it's stories, chapters and pages etc.

How to Duplicate or Copy a course

Learn how to monitor recent updates to pages, chapters, or stories in your courses.

Course Edit History: Track Changes in Your Course

Hide courses that are not longer being used.

Archiving a Course

Easily create a course by using pre-made templates based on best practises.

How to use templates to create a new course

Customise the course with your brand colours and messaging.

How to change course settings

Learn how to create, organise, and manage your courses.

Manage Course

Explore all supported fonts to personalize your course and align it with your brand.

Supported fonts

How to style a Course

How to upload a banner Image for your course

Learn how to create a warm and engaging welcome message to greet new hires when they log in for the first time.

How to add a Welcome Message to your course

Show a users's first name, last name or full name in a page by using certain labels

How to Add New Hire Name Placeholders in Course Content

Learn how to style and personalise your course to match your brand and preferences.

Customise a Course

Organize visual assets such as images and videos in one central place to simplify future uploads and updates.

Asset Library

Understand the difference between the Global Collection and Standard Collections in the Asset Library, and when to use each.

Global vs. Standard Collections

How to add images to a collection, edit asset details, and add descriptors to make your assets easier to find.

Uploading and Editing Assets

Learn how course access and role-based permissions control who can view, edit, and manage assets in the Asset Library.

Asset Library Permissions

How to create a new collection in the Asset Library, and how to bulk delete collections you no longer need.

Creating and Deleting Collections

See exactly where an asset is used across your courses, and view its full edit history.

Tracking Where Assets Are Used

How to quickly find assets using search, and how to move an asset from one collection to another.

Searching and Moving Assets

How to control which courses can access a specific image or video in the Asset Library.

Setting Permissions for Individual Assets

How to bulk delete unused or unwanted assets to keep your Asset Library clean and organised.

Bulk Deleting Assets

How to insert images or videos from the Asset Library into your course dashboard and pages.

Adding Images & Videos to Your Course Dashboard and Pages

A quick guide to preparing your video so it plays smoothly and looks great on the platform.

Optimize a video

An overview of the AI features available in the Asset Library, Alt-text and auto generated descriptors.

Generate descriptors & Alt-text automatically in the Asset Library

Learn how to detect and merge duplicate images and videos within a collection in the Asset Library to keep your content organised and clutter-free.

Manage Duplicated Images within a Collection

Learn what an image aspect ratio is and the recommended ratios to use for optimal display on the Appical platform.

Getting the Right Image Size for Your Content

A step-by-step guide to cleaning up, structuring, and organising migrated course assets in the Asset Library.

Asset Library Migration: A guide for organising migrated content

Organise all your asset images and videos in one central place using the Asset Library in AppicalNow.

Asset Library - Manage Images and Videos 

Learn how to view and manage stories in the new Story timeline, organised by milestone and unlock moment, inside the Course Editor.

New Stories Timeline in the Course Editor

How to create, organise, and manage the stories within your course.

Stories

Choose at what time you want a Chapter to be unlocked for a user

How to unlock Chapters based on a specific time

Learn how to move a chapter to another story.

Move chapter to another story

How to add a new chapter to a story

Learn how to quickly reorder chapters within your course to maintain a logical and effective learning structure.

How to sort chapters in course

Duplicating a chapters and all of it's content

How to Duplicate/Copy a chapter

Set a chapter to 'draft', effectively hiding it from your users while you're working on updating or editing the content.

How to set a chapter to draft

This article provides a guide on how to set up and use the Quiz Chapter feature.

How to create a Quiz Chapter

How to create, organise, and manage the chapters within your course.

Chapters

Learn how to add a hyperlink to text on a page to make it more interactive and help share additional information efficiently.

How to add a hyperlink in text

Learn how to format and customize text, including adjusting text size, color, lists, and hyperlinks to enhance readability and engagement.

How to Edit Your Text on the Page

Reorder pages within a chapter to improve flow and structure.

How to sort pages in a chapter

Giving your page a name

Learn how to transfer a page to another chapter within AppicalNow, saving you time and preserving your content.

How to move a page to another chapter

Learn how to convert a page to another one in a few clicks.

Convert a Page

How to add a Multiple Choice Image page

Create text-only pages to enhance your course content.

How to add a Text page to course

Adding a Social Story (Instagram) to your page

How to add a Social Story page (Instagram)

How to add a Score page

Enhance your course with interactive ranking exercises.

How to add a Ranking page

How to add a Photo Essay page

Learn how to add an interactive Order Video page to your course.

How to add an Order Video page

Adding a Multiple Choice page to your course

How to add a Multiple Choice page

Easily test knowledge through drag-and-drop interactions.

How to add an Order Image page

Adding a Likert Scale page to your course

How to add a Likert Scale page

Learn how to add an Infospot page and allow users to have a more interactive experience in their onboarding.

How to add an Info Spot page

How to add an Image page

In this tutorial you will learn how to find the embed button on the YouTube page and add the link in an Embed page.

Setting up Youtube Embed page

Adding an Embed Page to your story in Appical platform

How to add an Embed page

Learn how to add an essay page to Appical platform with examples and tips.

How to add an Essay Page

Adding an Assign page to your course allows new hires to actively engage with key company information.

How to add an Assign page

How to add a Text with Image page

How to add a Video page

Adding a Social Story page to your course

How to add a Social Story page X (Twitter)

Get inspired by the various embed pages and learn how to integrate content from external platforms into your course.

Embed Page Inspiration

Learn how to create an interactive timeline using TimelineJS from Knightlab and embed it into your AppicalNow course.

Create an interactive timeline

Create a personalised interactive map with Google Maps that helps your new hires become familiar with the office area and its surroundings.

How to create an interactive map

Learn how to use the ChatGPT feature in Appical to help you create your onboarding story.

Using the ChatGPT feature in Appical

Add special characters and emojis 📌💡🥳

Improve writing by fixing grammar, adjusting tone, and improving readability to create clear and engaging text through text enhancement.

How can I improve my text content?

How to create, organise, and manage the pages within your course.

Page

Learn how to preview the course content for users based on their assigned tags, such as location, department, or role.

Guide for Editors and Admins: How to use Contextual Tags preview

Create content tailored to users based on their assigned tags.

How to add Contextual Tags to Stories & Chapters

How to use contextual tagging to control when and where specific content appears in your course.

Contextual Tagging

Adding Contextual Tags to Knowledge Items

Types of knowledge items

Add glossaries, FAQ's, a checklist or a people finder to a course.

How to add a new knowledge item

Create Categories to organize your Knowledge Items.

How to create categories for your Knowledge Items

Enable knowledge items to appear on a specific schedule, making onboarding content more relevant over time.

Adding Runtime Unlocking to Knowledge Items

How to add a glossary

How to add words to your glossary

Add many words to your Glossary by uploading a CSV or Excel file

How to bulk upload words to your Glossary

Display glossary item descriptions directly in text with hover-over functionality.

How to add a pop-up description in your text (Glossary Items)

Learn how to connect glossary items to your texts with an in-line link.

Link glossary items to texts

Quickly link to content in the knowledge base or to content on a different page

Add internal links within the platform

Add many persons to your People Finder at once by uploading a CSV or Excel file

Bulk Import for People Finder

Change the order in which the People Finder will be sorted.

How to sort the People Finder by First Name / Last Name

Make it easy for users to connect with colleagues.

How to add a People Finder to the course menu

How to add a FAQ

Easily populate your FAQ with multiple questions and answers by uploading a CSV or Excel file.

How to bulk upload questions and answers to your FAQ

Learn how to set up and manage the glossary, people finder, checklist, and FAQ pages.

Knowledge Items

Understand where and how to upload or update files/documents for your new hires.

Where to Manage Files: Private Files vs. Group Files

Learn where new hires can access file(s) attached to their onboarding process.

Where do new hires find their file(s)?

Adding personal or private files to a specific user

How to add private file(s) to a specific user

How to add file(s) to a group

Discover how to add files to users and groups, and manage them.

Files & Documents

Learn how to make the app accessible in multiple languages, enabling users to switch to their preferred language seamlessly.

How to set up Multi-language

Learn how to quickly translate your page content into multiple languages using the auto-translation feature in the course editor.

How to Translate Page Content into Multiple Languages

Everything you need to know about setting up languages and translating your course content.

How to Translate Your Course into Another Language

Setting up languages and translating your course content.

Course Language & Translation

How to manage email, push notifications, messaging, email branding, and workflows.

Communication & Notifications

Invite new users and welcome them to the organisation in your own words!

How to create customised emails

How to set up and manage the emails sent to new hires throughout their onboarding.