Overview
Over time, it's easy for the same image or video to end up in a collection multiple times — especially when multiple people are uploading assets, or a library has been in use for a while. Duplicate assets make it harder to find what you need and can leave collections feeling cluttered.
The Duplicate Detection feature helps you clean this up quickly by automatically detecting identical files within a collection and giving you a simple way to consolidate them without touching any live courses.
Example: If your onboarding collection has grown over several months with contributions from different team members, you may find the same company logo or introductory video uploaded five times under different names. Duplicate Detection groups these together so you can keep one clean version and remove the rest — in a few clicks.
🤖 Powered by AI (opt-in only): Duplicate detection runs automatically in the background using AI. Contact your CSM or our Support Channel to get it enabled.
📌 Important: Merging duplicates will not affect any published courses — pages that used a duplicate automatically switch to the version you kept.
Steps to Manage and Merge Duplicate Assets
Appical automatically scans assets in each collection in the background. When identical files are found — even with different names — they're grouped together and flagged for your review.
→ Open the relevant collection
Navigate to your Asset Library via Organisation Library → Asset Library.
Open the collection you want to clean up.
If duplicates are detected, a notification banner appears at the top of the asset list.
→ Click "Manage Duplicates"
This opens an overview showing how many assets were scanned, how many duplicates were found, and how many groups you've already resolved.
→ Review each duplicate group
Duplicates are shown in groups, each containing a set of identical files.
Each group shows a preview of every copy, along with upload date and file size/resolution.
Select the version you want to keep.
→ Merge duplicates, or use Merge All
Once you've selected the version to keep, click Merge. All other copies are removed, and any course content referencing them is automatically updated.
To resolve everything at once, click Merge All — Appical selects the best version from each group and processes it in the background, with a confirmation before and after.
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