Sentence: Understand the difference between the Global Collection and Standard Collections in the Asset Library, and when to use each.
Overview
The Asset Library organises assets into two types of collections, Global and Standard, each suited to a different use case.
Example: For instance, use the Global Collection for your company logo and branding assets, and create a Standard Collection for content specific to a single course or department.
📌 Important:
Only admins can manage the Global Collection, while Standard Collections can be managed by both admins and editors.
Global Collection vs. Standard Collections
Here's how the two collection types compare.
→ 🌍 Global Collection
The Global Collection is the default media library available in every Appical environment.
Always available: automatically created for every organisation.
Cannot be deleted: it is a fixed part of the platform.
Managed by admins only.
Accessible to all users with course editor access.
Available across all courses in the organisation.
Best for shared content, such as branding elements, logos, or templates.
→ 📘 Standard Collections
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Standard Collections are flexible, custom-built libraries created to support course-specific content.
Created and deleted by admins.
Editable by admins and by editors with rights to the linked course(s).
Course-specific access: visible only to editors and courses connected to that collection.
No limit on the number of collections.
Flexible usage permissions: usable across all courses by default, or restricted to certain courses.
Ideal for tailored content, such as department-specific videos or unique course materials.
Related articles
→ Creating and Deleting Collections
How to create a new collection in the Asset Library, and how to bulk delete collections you no longer need.
→ Asset Library Permissions
How course access and role-based permissions control who can view, edit, and manage assets in the Asset Library.
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