Overview
The Course Timeline in the Course Editor gives you a clear overview of your entire course in one place. Stories are organised by milestone (e.g. Pre-boarding or Onboarding) and unlock moment (e.g. Available at start or 7 days before), so you can easily see when content becomes available to new hires. You can also expand Stories and Chapters directly in the timeline to view their Pages without opening separate screens, making it easier to find, organise, and manage your content.
Example
Under the Pre-boarding milestone, you might have a Story called "Getting Ready for Your First Day" that unlocks 7 days before a new hire's start date. By expanding this Story, you can see its Chapters, such as "Before You Start", and the Pages within them, like "What to Bring" or "Your First Day Schedule". You can view and manage all this content directly from the timeline.
📌 Important:
The Course Timeline was introduced in two phases:
July 2026: The Stories Timeline replaced the previous tile-based overview.
October 2026: The timeline was expanded to include Chapters and Pages, alongside new search and bulk-management options.
These changes only affect how admins and editors manage content in the Course Editor. They do not change how new hires experience their courses.
Understanding the course structure
Your onboarding content is organised into four levels:
Courses: the main sections of your onboarding journey, such as Pre-boarding and Onboarding.
Stories: collections of content within a course.
Chapters: sections within a story that group related information.
Pages: individual pieces of content within a chapter, such as text, images, videos, or questions.
You can expand or collapse a story or chapter by clicking the arrow next to its title.
How to use the Course Timeline
→ Access the Course Timeline
Navigate to Courses in the left menu.
Find the course you want to manage.
Click Edit to open the Course Editor.
The Course Timeline will display your Stories, grouped by milestone and unlock moment.
→ Navigate Stories, Chapters, and Pages
The Course Timeline displays your content in the order and at the unlock moments when new hires receive it.
Find the Story you want to view.
Click the arrow next to its title to expand it.
The Chapters within the Story will appear underneath.
Click the arrow next to a Chapter to display its Pages.
Click the arrows again to collapse the content.
Milestones and unlock moments
Stories are grouped by milestone, such as Pre-boarding, Onboarding, or Offboarding. Within each milestone, Stories are organised by unlock moment.
To manage unlock moments:
Find the milestone and unlock moment you want to adjust.
Click the pencil icon next to the unlock moment.
Adjust the timing and save your changes.
You can also click the information icon next to a milestone to learn more about it.
→ Search for content
Use the search functionality to quickly find Stories, Chapters, or Pages within your course.
Locate the search field in the Course Timeline toolbar.
Enter the name of the content you're looking for.
Review the matching results.
This is particularly useful for courses containing many Stories, Chapters, and Pages.
→ Reorder stories
Stories that share the same unlock moment can be reordered by dragging them into a new position.
Locate the stories grouped under the same unlock moment label.
Click and hold the drag handle (⠿) on the left of a story card.
Drag the story up or down to its new position within that unlock moment.
Release to drop the story into place.
📌 Important: Reordering only changes the display order — all stories within the same unlock moment still unlock at the same time.
→ Switch display language
If your course supports multiple languages, you can switch the display language from the toolbar.
Locate the language selector dropdown in the toolbar.
Select your desired language from the list.
Story titles will update to display names in the selected language.
→ Preview the course
Before publishing, you can use the Preview button to check how the course will look to the user.
Click the Preview button in the top-right corner of the editor.
Review the course as it will appear to new hires, including story order and content.
Close the preview and return to the editor to make any final adjustments.
→ Add tags to a Story
You can use tags to control which groups of new hires can see a Story.
Find the Story you want to add tags to.
Click Assign tags on the Story.
Select the tags you want to assign.
Save your changes.
→ Manage Chapters
You can add, edit, duplicate, move, or delete Chapters directly from the Course Timeline.
Add a Chapter
Expand the Story where you want to add a Chapter.
Click + Add Chapter at the bottom of the Story.
Follow the steps to create your Chapter.
Edit Chapter settings
Expand the Story containing the Chapter.
Find the Chapter you want to edit.
Click the three-dot menu next to the Chapter.
Select Settings to adjust its settings.
Adjust a Chapter's unlock moment
Find the Chapter in the timeline.
Open its three-dot menu.
Select Adjust Unlock Moment.
Make your changes and save them.
Duplicate a Chapter
Find the Chapter you want to duplicate.
Click the three-dot menu and select Duplicate.
Follow the steps to duplicate the Chapter.
📌 Note: Duplicated Chapters retain their content and settings, including their Live/Draft status and assigned tags. Check these settings after duplication.
Move a Chapter
Find the Chapter you want to move.
Drag and drop to change a Chapter's position within a Story.
Export a Chapter (Spreadsheet file)
Find the Chapter you want to export.
Click the three-dot menu.
Select Export and follow the instructions.
View a Chapter in the Sitemap
Find the Chapter in the timeline.
Click the three-dot menu.
Select Show in Sitemap.
Delete a Chapter
Find the Chapter you want to remove.
Open the three-dot menu.
Select Delete.
Confirm the deletion.
📌 Important: Check that you're deleting the correct Chapter, as this may also remove the Pages it contains.
→ Add tags to a Chapter
You can also assign tags to individual Chapters to control which new hires can see the content within them.
Expand the Story containing the Chapter.
Find the Chapter you want to add tags to.
Click Assign tags on the Chapter.
Select the tags you want to assign.
Save your changes.
→ Manage Pages
You can manage individual Pages without leaving the Course Timeline.
Add a Page
Expand the Story containing the Chapter.
Expand the Chapter where you want to add a Page.
Use the option to add a new Page.
Choose the Page type and add your content.
Preview a Page
Expand the Story and Chapter containing the Page.
Find the Page you want to preview.
Open the three-dot menu and select Preview.
Duplicate a Page
Find the Page you want to duplicate.
Click the three-dot menu.
Select Duplicate and follow the steps.
Move a Page
Find the Page you want to move.
Drag and drop Pages to reorder them within a Chapter.
Export a Page (Spreadsheet file)
Find the Page in the timeline.
Open the three-dot menu.
Select Export and follow the instructions.
View a Page in the Sitemap
Find the Page you want to locate.
Click the three-dot menu.
Select Show in Sitemap.
Delete a Page
Find the Page you want to delete.
Open the three-dot menu.
Select Delete.
Confirm the deletion.
→ Move or delete multiple Pages
You can select multiple pages and manage them together instead of moving or deleting them individually.
Move multiple Pages
Expand the Story and Chapter containing the Pages.
Select the Pages you want to move.
Choose Move from the available bulk actions.
Select the destination Chapter, including a Chapter in another Story within the same course.
Confirm the action.
Delete multiple Pages
Select the Pages you want to remove.
Choose Delete from the available bulk actions.
Review your selection and confirm the deletion.
Tips for organising your onboarding content
Use clear, descriptive titles so admins can easily recognise each story, chapter, and page.
Group related information into chapters to keep stories organised.
Use unlock moments to spread content across the onboarding journey.
Check the Live/Draft status to make sure the correct content is published.
Use tags when different groups of employees need different content.
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